VFC Flu Vaccine for 2016-17

Flu vaccine for 2016-17 is now available to order for Philadelphia VFC providers

The Immunization Program will make every effort to fulfill your complete flu vaccine request; however, in the event that flu product is available in limited quantity, the Immunization Program will reduce your order and notify you via the KIDS Plus IIS comment box.

Continue ordering flu vaccine throughout the season as needed. Keep vaccinating until product expires. Only use VFC vaccine to vaccinate VFC eligible patients (0-18 years and are uninsured, Medicaid, Native American/Alaska Native).

Flu vaccine may typically arrive separately from other vaccines even if flu and non-flu vaccines are ordered at the same time. The day you receive your flu order, log into the KIDS Plus IIS Registry and electronically receive the doses via the Pending VTrckS Shipment link from your On-Hand page. If you receive a vaccine shipment with an out-of-range temperature monitoring reading, please contact the Immunization Program immediately: Christine Wilson at 215-685-6728.

The latest VISs can be found on http://www.cdc.gov/vaccines/hcp/vis/index.html

Ordering on KIDS Plus IIS

  1. Fax in temperature logs since your last order to 215-238-6939
  2. Log onto KIDS Plus IIS at http://kids.phila.gov/
  3. Complete an initial reconciliation for flu (subsequent flu orders will only require a reconciliation completed within 60 days of your flu order)
  4. Check the “Will this be an influenza order?” box on the vaccine order page
  5. Order only what your site needs for a 4 to 6 week period
  6. Order only what you can store in your refrigerator
  7. Check the status of your order 2 business days later in KIDS Plus IIS to see if your order has been processed
  8. Check the “VFC Program Comments” section of your order screen to receive any notes regarding your order entry

Click here for the full message about ordering on KIDS Plus IIS.

Ordering with Paper Forms

Paper forms are only available for VFC sites who have not been trained to order on KIDS Plus IIS.

  1. Fax temperature and inventory logs to 215-238-6939
  2. Order only what your site needs for a 4 to 6 week period
  3. Order only what you can store in your refrigerator
  4. If you do not receive your order within 7 days contact the VFC Program at 215-685-6728

Click here for the full message about ordering with paper forms.

Zika Virus Update

The U.S. Centers for Disease Control and Prevention (CDC) has issued a travel warning for pregnant women traveling to Miami, FL. Click here for the latest on Zika from the CDC.

As of July 27, 2016 there were 48 reported cases of Zika in Pennsylvania. None of these cases were locally acquired. All were associated with travel to an area known to have local mosquito-borne Zika virus.

Click here for the latest Zika Virus information from the Philadelphia Department of Public Health.

Click here for the all Health Advisories, Updates, and Notifications from the Philadelphia Department of Public Health.

The latest Zika Virus Advisories are listed below:

VFAAR Program Enrollment 2016

Complete the attached VFAAR Enrollment forms

The Philadelphia VFAAR Program requires all VFAAR providers to complete re-enrollment paperwork every June. To re-enroll in the program, follow these three steps:

1. Complete all of the attached VFAAR Enrollment forms

2. All staff who need access to KIDS Plus IIS must complete the KIDS Plus IIS Confidentiality Agreement

3. Your VFAAR Vaccine Coordinator and Back-up Coordinator must also complete the CDC’s “Immunization: You Call The Shots—Module Ten—Storage and Handling—2016” training here: http://www2a.cdc.gov/nip/isd/ycts/mod1/courses/sh/ce.asp

Fax VFAAR Enrollment to: 215-238-6948

Fax KIDS Plus IIS Agreement to: 215-238-6944

You must submit this paperwork by July 8, 2016. Failure to do so will result in suspension from the VFAAR Program and KIDS Plus IIS.

To withdraw from the VFAAR Program, please submit a letter of withdraw and your VFAAR vaccine inventory to Sarah Bonilla at Sarah.Bonilla@phila.gov. If you withdraw from VFAAR you must also notify Medicaid of your inactive VFAAR status.

The Philadelphia VFAAR Program’s rules and requirements are available online at: http://kids.phila.gov/index.php/programs/vaccines-for-adults-at-risk/

VFAAR Enrollment Form

KIDS Plus IIS User Agreement

Download this message as a pdf

VFAAR Eligibility Update

VFAAR Eligible Adults

Eligibility for receipt of vaccines through the Philadelphia Department of Public Health’s Vaccines For Adults At Risk (VFAAR) Program has recently been expanded. VFAAR is now available for all uninsured and underinsured adults 19 years and older, including undocumented adults and seniors living in Philadelphia.

Underinsured adults are defined as adults who have insurance, but the insurance does not cover the vaccine needed at the time of visit.

Who covers which vaccine?

Providers should always opt to provide adults with immunization through their patients’ medical insurance or entitlement program as the first choice. VFAAR vaccines should be used only if other coverage is not available. List of vaccines available through most plans is as follows:

Medicare

  • Part B: Hep B, Pneumococcal, Flu
  • Part D: most commercially available adult vaccines (including Zoster)
  • For more information visit: https://www.medicare.gov/what-medicare-covers/index.html

Medicaid, Health Insurance Marketplace, Private Insurers (ACA requirements include most adult vaccines although there may be variability between plans):

  • Hep A, Hep B, HPV, Flu, MCV4, MMR, PPSV23, Tdap/Td, Varicella, Zoster

VFAAR

  • Hep A, Hep B, HPV (through 21 years of age), Flu, MCV4, MMR, PPSV23, Tdap/Td, Varicella

If you have any questions, please contact the VFAAR Coordinator, Sarah Bonilla, at sarah.bonilla@phila.gov or 215-685-6837.

Download this message as a pdf.

KIDS Plus IIS Enrollment 2016

Complete the KIDS Plus IIS User Agreement

Every year at this time, the Philadelphia Immunization Program requires all KIDS Plus IIS users to complete and submit the KIDS Plus IIS User Agreement. Anyone who completed a User Agreement before June 20, 2016 must re-submit the new User Agreement. If you completed the User Agreement on or after Monday, June 20, 2016 then you do not have to re-submit this document.

Please read and submit the final page of this document to KIDS Plus IIS by Friday, July 8, 2016.

Fax: 215-238-6944

Scan and email: KIDSregistry@phila.gov

All KIDS Plus IIS User Agreements are due by Friday, July 8, 2016.

KIDS Plus IIS User Agreement

Download this message as a pdf

VFC Program Enrollment 2016

Complete the attached VFC Enrollment forms

The Philadelphia VFC Program requires all VFC providers to complete re-enrollment paperwork every June. To re-enroll in the program, follow these three steps:

  1. Complete all of the attached VFC Enrollment forms
  2. All staff who need access to KIDS Plus IIS must complete the KIDS Plus IIS Confidentiality Agreement
  3. Your VFC Vaccine Coordinator and Back-up Coordinator must also complete the CDC’s “Immunization: You Call The Shots—Module Ten—Storage and Handling—2016” training here: http://www2a.cdc.gov/nip/isd/ycts/mod1/courses/sh/ce.asp

Fax VFC Enrollment to: 215-238-6948

Fax KIDS Plus IIS Agreement to: 215-238-6944

You must submit this paperwork by July 8, 2016. Failure to do so will result in suspension from the VFC Program and KIDS Plus IIS.

To withdraw from the VFC Program, please submit a letter of withdraw and your VFC vaccine inventory to Shumethia Seal at Shumethia.Seal@phila.gov. If you withdraw from VFC you must also notify Medicaid of your inactive VFC status.

The Philadelphia VFC Program’s rules and requirements are available on the VFC Program webpage.

Click here for the VFC enrollment forms.

Click here for the KIDS Plus IIS user agreement.

Click here to download this message as a pdf.